COORDINATION

Subcontractor Scope Letter

Describe the project and what the sub needs to do. Get a formal pre-mobilization scope letter ready to send — with clear in-scope and out-of-scope sections, mobilization requirements, and a sign-off line.

Good at:
Preventing the “I thought the GC was handling that” conversation on day three.
Not for:
Replacing a subcontract or establishing payment terms.

Scope letter only. Does not create a subcontract, establish liability, or define payment. Review with counsel before using on regulated or public projects.

Name, address, and a one-line description.

e.g. electrical, framing, mechanical, plumbing, drywall

Describe the scope in plain language. The more specific, the better the letter.

PDF, image, Word. Up to 3 files, 10 MB each.

The scope letter will appear here once the tool runs.

Questions people ask first

What does the Sub Scope Letter tool produce?

A written scope letter ready to send to a subcontractor. Project, sub trade, scope of work, start date, site contact — laid out in the format a sub recognises and a court would accept as a written record of what was agreed.

Is this a substitute for a subcontract?

No. The output is a scope letter — useful for early-stage coordination, for confirming what was agreed verbally, and for clarifying scope before a full subcontract is signed. The substantive subcontract terms (insurance, indemnification, payment, lien provisions) belong in a subcontract a construction attorney drafts.

When should I use this?

Early in the job, before the formal subcontract is in place. Right after a verbal handshake. When a sub starts work and you want a written record of what they're supposed to be doing. Anywhere the alternative is a text-message scope description.

What inputs do I need?

Project name and location, the sub's trade, the scope of work (be specific — “electrical” isn't enough; “rough-in for first-floor receptacles and lighting per Sheet E-201” is), the start date, and your site contact.

Should I send this in addition to or instead of an email?

Both. Send the letter as an email attachment with the body of the email recapping it briefly. The sub gets the letter; you get an email trail with the letter attached for the dispute file.